The American Physical Society (APS), the premier membership association for physicists, seeks a dynamic professional to fill the position of Programs Administrator. Reporting to the Director of Project Development, the Programs Administrator will provide administrative support to the APS Director of Project Development on a wide range of projects and programs with national impact. Potential programs include STEP UP 4 Women (a program to dramatically increase the number and fraction of women studying physics), EP3 (designing effective practices for physics departments to improve their programs and prepare for external program review), IGEN (The Inclusive Graduate Education Network: a large national project that is erasing the participation gap for underrepresented minority students between undergraduate and graduate studies in the physical sciences), and many others. Provide administrative support in the development of new APS initiatives, and the continuation of existing education and diversity programs/projects. Support external grant activities including writing reports, tracking expenses, filing expense reports, booking travel, facilitating events, and monitoring reporting. Research and report information in education and diversity issues relevant to APS activities and programs.
Work with the Director of Project Development on administrative and logistic tasks for a variety of programs and projects. Manage calendar, travel, reimbursements, and meetings. Take detailed notes at selected meetings. Track deadlines and key milestone reporting dates.
Collect, organize, and review documents and data for various work functions (e.g., collecting input from multiple individuals, reviewing to make sure this is addressing the correct issue, and combining into a single document)
Draft and edit letters, reports, graphs, graphics, and other documents to further APS impact in various issues to internal and external audiences. Create final presentation-quality documents from final edited versions for broad dissemination.
Work with the Director to establish new programs to address the needs of the physics community in areas of education and diversity, and more broadly across the society.
Assist with reporting on federal and foundation grant activities including annual reports, programmatic updates, financial accounting, entering information into federal or other websites, etc. Create public-facing documents to reflect successes and highlight needed modifications to improve effectiveness of programs.
Investigate possible new programs, prepare recommendations and supporting documentation to aid in larger decisions of potential efforts.
Bachelor’s degree with a preference in physics or other scientific or technical field.
Experience with creating and editing written documents, spreadsheets, graphs/graphics, basic database management, and managing complex email conversations.
Excellent communication, organizational, marketing and writing skills.
Dependable, personable, assertive, independent, cooperative, and flexible.
Ability to travel several times each year
About American Physical Society
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.
AVS is a partner in the AIP Career Network, a collection of online job sites for scientists, engineers,
and computing professionals. Other partners include Physics Today, the American Association of Physicists in Medicine (AAPM), American Association of Physics Teachers (AAPT),
American Physical Society (APS Physics), IEEE Computer Society, and the Society of Physics Students (SPS) and Sigma Pi Sigma.